Catalog & Student Handbook 2018-2019 
    
    Dec 05, 2020  
Catalog & Student Handbook 2018-2019 [ARCHIVED CATALOG]

Tuition, Fees, Financial Aid & Veteran’s Benefits



Tuition

Tuition rates are established annually by the State Board for Community Colleges and published with the semester schedule. Current rates can be verified by contacting the Admissions and Records Office. Payment of tuition enables students to obtain student identification cards and makes them eligible to use the library, bookstore, student lounge, and other facilities of the college. Tuition may be paid by cash, check or credit card. Tuition rates are published on the college’s website.

Student Activities Fee

A per-credit-hour student activities fee is required of all full-time and part-time students. The fee supports the student activities program at the college and provides funding for the student government, intramurals, student clubs, and certain cultural and social events held on campus for students. Some events may require additional charges since the budget for student activities does not cover all expenses for the entire activity program. The student activities fee is published on the college’s website.

Technology Fee

A technology fee is assessed for each course credit hour. The technology fee is used to upgrade and maintain computers and other related equipment on campus. The technology fee is published on the college’s website.

Capital Fee

A per-credit-hour capital fee is assessed to all out-of-state students, including out-of-state contract students. The capital fee is published on the college’s website.

Parking Fee

A per-credit-hour parking fee is required of full-time and part-time students. The fee supports maintenance and repairs to parking lots on campus. The parking fee is published on the college’s website.

Facilities Fee

A per-credit-hour facilities fee is required of full-time and part-time students. The fee supports maintenance and repairs to facilities on campus. The facilities fee is published on the college’s website.

Tuition Payment Options

Students may choose from any of the following methods to pay tuition. Partial payments will not be accepted.

Web Payment

Students may access the student information system (SIS) to pay tuition online. Important: Students who pay on the web and later are due a refund may only be refunded through the credit card used on the web for payment.

Tuition Payment Plan

To help meet educational expenses, Wytheville Community College provides the TMS tuition payment plan. TMS allows students to pay tuition in monthly installments based on the date enrolled in the payment plan. To utilize the payment plan, visit the WCC webpage at www.wcc.vccs.edu, log on to My WCC, click on the VCCS SIS Student Information Systems, and apply for the TMS tuition payment plan through the Student Center under Finances. Once enrolled, payments can be managed at www.wcc.afford.com. To apply by phone, call TMS at 1-800-337-0291.

In Person

Tuition can be paid by cash, check, MasterCard, or VISA at the Business Office. In order to facilitate timely processing of the payment, students should have their student ID readily available. Partial payments and checks in excess of tuition cannot be accepted.

Mail

Checks for the exact amount due may be mailed to:

WCC Business Office
1000 East Main Street
Wytheville, VA 24382

Students should enclose a student ID number for processing and mail in time to meet the due date.

Third Party Contract

If an employer or another party will be paying the student’s tuition, the student must complete the Third Party Contract Form and return it to the business office:

WCC Business Office
1000 East Main Street
Wytheville, VA 24382.

A new completed form is required each semester.

Refund Policy

It is the student’s responsibility to know the refund dates, which are published in the Academic Calendar. Students are eligible for a full refund of tuition for credit hours of course(s) dropped on or before the last day to drop with a refund - as listed in the Academic Calendar. Refunds will not be authorized after the refund dates.

Wytheville Community College has contracted with Tuition Management Services (TMS) to process refunds to students. Students have the ability to receive their refunds in as little as three to four business days after the refunds have been processed in SIS.

All new students should receive an email from TMS (wccrefunds@afford.com) inviting you to register. If you do not receive an email, you may request another invitation by going directly to https://wccchoice.afford.com. Students should register early and select a disbursement option even if no refund is expected.

The options for receiving your refund are:

  • WCC Visa PrePaid Educatecard (Reloadable Debit Card) - Funds are usually available within 3-4 business days after refunds are process in SIS. This card may be used wherever Visa Prepaid Debit Cards are accepted.
  • Direct Deposit (ACH) - Funds are usually available within 4-5 business days after refunds are processed in SIS.
  • Physical Check - If neither of the above options have been selected the student will receive a physical check by default. They will receive the check within 10-14 business days.

Important Information regarding the Mailing of Refund Checks

Refund checks are automatically generated by the SIS system and are dependent up on an up-to-date student address. Students should update their address in the SIS system whenever they relocate or change their address. Address changes may be made by calling the Admissions Office or by accessing My WCC. Students who do not have an up-to-date address or are missing address information in their student account will not receive refund checks.

Cashier Assistance

Students who need assistance should contact the Business Office located in Bland Hall to speak to someone: 276-223-4789 or 1-800-468-1195, extension 4789.

Eligibility for In-State Tuition

Section 23-7.4 of the Code of Virginia, effective July 1, 1984, requires all persons applying for admission to a public college or university in Virginia and desiring to pay in-state tuition rates to complete an application for Virginia in-state tuition rates. If applicants are under the age of 18 or financially dependent on their parents or legal guardian, the parents or legal guardian must complete and sign a section of the application. An applicant who fails to complete the application for Virginia in-state tuition rates or fails to provide supplemental information when requested to do so will be charged out-of-state tuition rates. The in-state tuition application is comprised of the last two pages of the WCC application form, which can be accessed online here.

To be eligible for in-state tuition rates, students must establish by clear and convincing evidence that they have been domiciled in Virginia continuously for at least one year immediately preceding the first official day of classes of the semester for which in-state tuition is sought. Should in-state tuition not be approved, the student may appeal the decision by resubmitting the application and providing additional documentation.

Veterans

In December 2016, Congress passed Public Law 114-315, which modifies 38 U.S.C. 3679(c) of the Veterans Choice Act of 2014. As amended, 38 U.S.C. 3679(c) requires that the following individuals be charged the resident rate:

  1. A Veteran using educational assistance under either chapter 30 (Montgomery G.I. Bill - Active Duty Program) or chapter 33 (Post-9/11 G.I. Bill), of title 38, United States Code, who lives in the state in which the institution is located (regardless of his/her formal State of residence) and enrolls in the institution within three years of discharge or release from a period of active duty service of 90 days or more.
  2. Anyone using transferred Post-9/11 GI Bill benefits (38 U.S.C. § 3319) who lives in the state in which the institution is located (regardless of his/her formal State of residence) and enrolls in the institution within three years of the transferor’s discharge or release from a period of active duty service of 90 days or more.
  3. Anyone described above while he or she remains continuously enrolled (other than during regularly scheduled breaks between courses, semesters, or terms) at the same institution. The person so described must have enrolled in the institution prior to the expiration of the three year period following discharge or release as described above and must be using educational benefits under either chapter 30 or chapter 33, of title 38, United States Code.
  4. Anyone using benefits under the Marine Gunnery Sergeant John David Fry Scholarship (38 U.S.C. § 3311(b) (9)) who lives in the state in which the institution is located (regardless of his/her formal State of residence). Individuals using the Marine Gunnery Sergeant John David Fry Scholarship are no longer required to enroll within three years of the service member’s death, and there is no longer a requirement that the deceased service member’s death in the line of duty followed a period of active duty service of 90 days or more.
  5. Anyone using transferred Post-9/11 G.I. Bill benefits (38 U.S.C. § 3319) who lives in the state in which the institution is located (regardless of his/her formal state of residence) and the transferor is a member of the uniformed service who is serving on active duty.

For courses, semesters, or terms beginning after July 1, 2017, a public institution of higher learning must charge the resident rate to the individuals described above. When an institution charges these individuals more than rate for resident students, VA is required to disapprove programs of education for the Post-9/11 GI Bill and Montgomery GI Bill.

Waived Tuition

War Orphans

Under the Virginia Military Survivors & Dependents Education Program, children of Virginia military personnel killed, 100% disabled, missing in action, or designated prisoners of war in any armed conflict may be eligible for free tuition at state colleges. Determination of eligibility will be made by the Virginia Division of War Veterans Claims. The free tuition for children is a Commonwealth of Virginia benefit which applies only at state-related institutions. Students qualifying for the War Orphans Act may also be eligible for other benefits from the Veterans Administration through federal authorization. More information or applications may be found online.

Children of Deceased Law Enforcement/Firefighter/Rescue Squad Personnel

Any student between the ages of 16 and 25 whose parent has been killed in the line of duty while employed or serving as a law enforcement officer, firefighter, or rescue squad member in Virginia is entitled to free tuition and required fees if the deceased parent was domiciled in Virginia at the time of death and certification of employment is provided.

Senior Citizens Tuition and Fees Waiver

Under provisions of the Virginia Senior Citizens Higher Education Act, a person who has reached 60 years of age and has had legal domicile in Virginia for one year before the beginning of a semester may enroll in a state institution of higher learning at no cost (tuition and required fees except fees established for the purpose of paying for course materials, such as laboratory fees) provided all tuition-paying students are given first priority for class spaces. Senior citizens who have completed 75% or more of their degree requirements may be allowed to enroll in courses at the same time as tuition-paying students. If the senior citizen had a Virginia taxable income of not more than $23,850 in the preceding year, the individual may take a course for academic credit without paying tuition. If the person’s Virginia taxable income exceeded $23,850, the individual may only audit the course for free. All audits must be approved by the appropriate academic dean. A senior citizen, regardless of income level, may take a noncredit course. No limit is placed on the number of semesters in which a senior citizen may register for tuition-free courses. The law places no restriction on the number of courses that may be taken for credit in any semester. Audit of credit courses or noncredit courses cannot exceed three courses per semester.

To apply for waiver of tuition and fees, senior citizens must be admitted to the college and complete waiver forms each semester in which classes are taken. Waivers must be approved by the Registrar. The necessary forms are available in the Admissions and Records Office.

Books and Materials

Students are expected to purchase all books, supplies, and consumable materials that they will use. The estimated cost of these items will normally average at least $1,600 per year for a full-time student. Some programs will have book and supply costs in excess of the average. The bookstore is operated by a private vendor in Room 247, Bland Hall. Hours of operation are posted at the bookstore and online.

Bookstore Return Policy

A receipt of sales is required for all returns. A $35 service fee will be applied to all returned checks.

A full refund will be given up to two (2) weeks after beginning of classes for fall and spring semesters, providing that the item is in its original packaging and is in the same condition as when it was purchased. A full refund will be given up to one (1) week after beginning of classes for summer semester. If a student drops classes, the student is responsible for textbook and supply charges if the return deadline has passed.

A full refund will be given up to two (2) weeks on any non-text item, providing that the item is in its original packaging and is in the same condition as when it was purchased. Payment is expected at the time special orders are placed. No refunds will be given on special-order items.

Students are reminded to confirm their Trade Readjustment Act and financial aid deadlines.

Student Expense Budget

Statement of Costs 2018-2019 School Year

The following budgets are those typically used to calculate the financial need of full-time, in-state students. The budgets of part-time students will be prorated. Tuition for out-of-state students is significantly higher.

18-19 In-State Budget  
  9-month
Tuition $4,562
Books/Supplies $1,600
Room/Board $3,000
Transportation $3,840
Personal $1,300
Total $14,302

 

18-19 Out-Of-State-Budget  
  9 month
Tuition $10,426
Books $1,600
Transportation $3,840
Room/Board $3,000
Personal $1,300
Total $20,166

Purchase of Tools

All students in curricula requiring the use of hand tools are required to furnish such tools. Specialized tools that would normally be furnished by an employer will be provided by the college.

Student Field Trips

The instructional philosophy of Wytheville Community College supports the integration of classroom, laboratory, and field experiences. Therefore, learning experiences may be provided at a site other than the campus. Students are responsible for their own transportation to these sites.

Refunds

Students are eligible for a refund for credit hours dropped during the “drop” period. To be eligible, a student must complete and process an official drop form during this period.

The college publishes in each semester’s class schedule the dates during which a student may be eligible for tuition refunds. Refunds are automatically processed when a scheduled class must be cancelled. No refunds will be considered after the announced date unless the student can document unusual or extenuating circumstances, or in case of an administrative error by the college. Before any consideration can be made, the student must appeal to the Vice President of Instruction and Student Development, and then to the Vice President of Finance and Administration. Refunds will not be authorized after the refund dates and are sent from Tuition Management Systems (TMS) approximately six weeks after classes begin. You may choose your refund method (Prepaid card or direct deposit) from TMS by going to www.wccchoice.afford.com.

Students are encouraged to use the college’s Student Information System for dropping a class. If an official drop form is used, it must be turned in to the Admissions and Records Office in person or by the student’s authorized representative. Financial aid students must also bring the drop form to the Financial Aid Office for signature. The official drop date for a student is the date that the drop form is received by the Admissions and Records Office.

All entering and returning students receiving Title IV financial aid are subject to the Title IV Return of Funds Policy. A copy of the policy is available here. Copies of the policies and additional information concerning the policies are available in the Financial Aid Office, Bland Hall, Room 113. Information about financial aid at WCC is available via the college’s website.

Refunds, Credits, and Reinstatement Policy as a Result of a National Emergency

Tuition and Required Fees

In the event a student is ordered to active duty (for reservists) or mobilized (active military) as described in the Code of Virginia, Section 23-9.6:2, and he/she requests to be withdrawn from the college after the last day to drop and receive a refund, the student may elect either to be deleted from the registration file and be awarded a full refund or to be administratively withdrawn with no refund and assigned a grade of “W.”

The college shall provide, at the option of the student, for such refunds to be retained and to be applicable to tuition and fees charged in the semester or term in which the student returns to study.

Academic Credits and Grades

Students who are subject to conditions described in Code of Virginia, Section 23-9.6:2, should have the opportunity to receive an incomplete grade (“I”) until released from active duty (for reservists) or mobilization (for active duty personnel). All course requirements shall be completed within one year from the date of release from active duty or mobilization.

Students may be given the option of taking their examinations prior to regularly scheduled times.

Careful consideration should be given and special options are advised for students who receive student financial aid or Veterans Administration benefits.

Reinstatement

Students who are called to active duty or are mobilized shall be assured a reasonable opportunity to be reinstated in the same programs of study without having to reapply for admission if they return to the college within one year of completing service required as a result of the national emergency.

Students who are separated from the college, under conditions in Code of Virginia, Section 23-9.6:2, shall be required to apply for readmission if they do not enroll within one year from the release from active duty (for reservists) or return from mobilization (active military).

Suspension of Students for Nonpayment of Tuition, Fees, and Debts Owed the College

If a student fails to satisfy all due and payable amounts for tuition and fees, college loans, college fines, or other debts, the student may be suspended. No suspended student will be allowed to register in any succeeding semester until all debts owed to the college have been satisfied.

Financial Aid

Financial Aid

Students must apply annually for financial aid by completing the current year FAFSA online at www.fafsa.ed.gov. If the student’s information is selected for verification, additional information will be requested from the student and must be submitted in order for the file to be completed and the student’s eligibility determined. Students’ files are reviewed and awarded on a first-come, first-served basis. Priority dates and deadlines are published on the Financial Aid page of the WCC website.

Satisfactory Academic Progress (SAP)

WCC’s Satisfactory Academic Progress policy may be accessed online here.

Return of Title IV Aid

When a student withdraws on or before 60% of the class has been completed, federal financial aid regulations established by the Higher Education Amendments of 1998 require that a portion of the total Title IV funds awarded to the student (Federal Pell Grant, FSEOG, Loans) must be returned. The determination is based on calendar days. WCC must document a student’s withdrawal date and maintain the documentation.

Financial Aid Programs Available

A complete list of Financial Aid programs may be accessed via the Internet by clicking here.

Scholarships

The WCC Educational Foundation and the WCC Scholarship Foundation have a number of scholarship endowments which provide awards. In addition, private citizens, businesses and industries, and civic clubs also provide scholarship funds.

The WCC Educational Foundation staff review the applications, and WCC Financial Aid Committee approves the recipients for the scholarships awarded by the foundations. Selected scholarships may be advertised in the service area for first-time students. Unless otherwise noted, financial need is required for selection. In some cases, a scholarship is awarded only after a student has completed one semester of enrollment. Applications are available online and must be completed for each Fall and Spring semester.

Veteran’s Benefits

Information about veteran’s benefits may be obtained from the Financial Aid Office. To be certified for VA educational benefits, veterans or eligible dependents will be required to furnish certain documents such as discharge records or other VA eligibility forms. Assistance in acquiring, completing, and submitting necessary forms may be obtained from the VA Certifying Official. The college will certify all veterans and dependents eligible for benefits and report enrollments to the VA, provided veterans keep the VA Certifying Officical informed of their academic loads. Veterans who have attended other colleges must have official transcripts sent to the Admissions Office prior to certification of eligibility.

Tuition Relief for Active Duty Personnel

As a required by Virginia Code Section 23-9.6.2, WCC will provide tuition relief, refund, and reinstatement of students whose active military duty during a time of national emergency has required their sudden withdrawal or prolonged absence from their enrollment.